Notice of Private Practices

Effective Date: October 30, 2025

This Notice of Privacy Practices (the “Notice”) describes how Paradigm Wellness LLC collects and processes your health information.

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Purpose

Paradigm Wellness LLC (‘Paradigm’) follows the privacy practices described in this Notice. We are required by law to maintain the privacy of your health information, to provide you with this Notice, to abide by the terms of the Notice currently in effect, and to notify you following a breach of unsecured PHI. You may access or obtain a copy of this Notice in any of the following ways: 1) visit our website at www.paradigmwell.com, 2) contact our Privacy Officer and request a copy by mail or email, or 3) request a copy at your next appointment. This Notice takes effect October 30, 2025 and remains in effect until replaced. We make a good-faith effort to obtain your written acknowledgment of receipt of this Notice at your first visit and will provide a paper copy on request.

To What Information Does This Notice Apply?

This Notice applies to your Protected Health Information (“PHI”), which is information that we collect and process that identifies you, or could be used to identify you, and relates to your past, present, or future health care, including medical conditions, medication history, or health insurance. Paradigm is subject to HIPAA, which governs how we may use and disclose your PHI. Paradigm is bound by this Notice. We provide illustrative examples of how we may use and disclose your PHI, but this Notice does not list every permissible use or disclosure.

We May Use and Disclose Your PHI for Treatment, Payment, and Operations

Paradigm may use or disclose your PHI without your written authorization as follows:

• Appointment Reminders & Health-Related Benefits: We may use or disclose PHI to contact you with appointment reminders or information about treatment alternatives or other health-related benefits and services.
  
  
• Treatment: We may use your PHI to provide you services and care. For example, we may disclose your PHI to other health care providers who coordinate your care or otherwise provide treatment to you. We may also obtain your PHI from other health care providers to better assist you with your care.
  
  
• Payment: We may use and disclose your PHI to bill and collect payment for products or services we provide to you. For example, we may disclose your PHI to your health insurance plan to determine whether our services are covered by your insurance or to obtain payment for services provided to you.
  
  
• Health Care Operations: We may use or disclose your PHI to support our health care operations, such as quality reviews of our services and performance evaluation of our staff.
  
  

Other Uses and Disclosures of Your PHI

Paradigm may use or disclose your PHI without your written authorization as follows:

• Business Associates: We may contract with other entities to perform certain services for us, such as accounting, billing, or information technology services. If these entities need access to your PHI to perform these services, they are called Business Associates, and they are required by law and by contract to comply with HIPAA and protect your PHI.
  
  
• People Involved in Your Care, Including Payment: We may share your PHI with certain people involved in your care or payment for your care. This may include your family members, friends, or caregivers. If you are a legal minor, we may disclose your PHI to your parent(s) or legal guardian(s) consistent with applicable laws. You may designate a personal representative; we will verify authority consistent with applicable law.
  
  
• Required by Law: We will disclose your PHI when we are required to do so by law.
  
  
• Law Enforcement: We may disclose your PHI to law enforcement pursuant to a court order, subpoena, warrant, or similar process as required by applicable law. We will attempt to provide you with notice prior to disclosing your PHI to law enforcement where permitted by law.
  
  
• Judicial and Administrative Proceedings: We may disclose your PHI pursuant to a court or administrative order, subpoena, discovery demand, or other lawful process. We will attempt to provide you with notice prior to disclosing your PHI where permitted by law, unless such notice has been provided by another party to the dispute.
  
  
• Public Health and Safety: We may use or disclose your PHI as permitted or required to address certain public health and safety issues, for example, to report reactions to medications, product defects, or recalls. We may use and disclose your PHI to prevent a serious health and safety threat to you, the public, or another person. We may also use or disclose your PHI if we are required to do so by law, if you agree to the disclosure, or if we believe it necessary to prevent serious harm to you or someone else.
  
  
• Health Oversight Activities: We may disclose your PHI to a health oversight agency, such as a Board of Pharmacy or Medicine, or a Medicaid agency. Examples of these oversight activities include audits, investigations, credentialing, licensure, government monitoring of the health care system or government programs, and compliance with civil rights laws.
  
  
• Research: We may use your PHI to conduct research or disclose it to researchers as authorized by law. For example, we may use or disclose your PHI for a study approved by an authorized review body that establishes processes to ensure the privacy of your information.
  
  
• Emergency or Death: We may disclose your PHI to disaster relief groups, or in the event of your death, for example, to coroners, medical examiners, funeral directors, or organ procurement organizations.
  
  
• Government, Correctional Facilities, and Military: We may disclose your PHI to a correctional institution if you become an inmate, to the armed forces if you are a member of the military or a veteran, and to federal officials for national security or specialized government functions.
  
  
• Victims of Abuse, Neglect, or Domestic Violence: We may disclose PHI to a government authority authorized by law to receive such reports, as required or permitted by law.
  
  
• Workers’ Compensation: We may disclose PHI as authorized by and to the extent necessary to comply with workers’ compensation or similar programs.
  
  
• Fundraising: We do not use PHI for fundraising communications. If that changes, you will receive a clear opportunity to opt out of future fundraising contacts.
  
  

Your Choices Regarding Your PHI

Paradigm may be required by law to obtain your consent before using or disclosing your PHI in certain circumstances. Where required, we will obtain your written authorization before using or disclosing PHI. You may revoke an authorization at any time in writing to our Privacy Officer. Your revocation does not affect uses or disclosures already made in reliance on your authorization. Examples include:

• Marketing: We may use and disclose your PHI to provide you information about our programs and services. We will obtain your authorization before using or disclosing your PHI for any marketing activity that requires authorization under HIPAA.
  
  
• Specific Medical Records: We will obtain your authorization before disclosing your psychotherapy notes, to the extent you have any. State and federal laws provide additional protections for medical records in certain circumstances, and we may ask for your consent before disclosing your medical records where required by law.
  
  
• Selling your PHI: We are not in the business of selling our customers’ protected health information. However, HIPAA requires us to inform you that we would have to obtain your authorization before selling your PHI.
  
  
• Other: Any other use or disclosure of PHI not otherwise described in this Notice requires your written authorization. You may revoke an authorization at any time in writing to our Privacy Officer; revocation does not affect any use or disclosure already made in reliance on your authorization.
  
  

Your Health Information Rights

You have the following rights with respect to your PHI:

• Obtain a Paper Copy of this Notice: You have the right to obtain a paper copy of this Notice by contacting our Privacy Officer.
  
  
• Obtain a Copy of Your PHI: With a few exceptions, you have the right to get a copy of your PHI, or ask that we send a copy of your PHI to someone else, by contacting our Privacy Officer. We will provide access in the form and format requested if readily producible, or in a readable alternative form, within the timeframes required by law.
  
  
• Request a Change to Your PHI: If you feel that your PHI is incorrect or incomplete, you may request that we change or amend it by contacting our Privacy Officer and providing a reason supporting your request. If we deny this request, we will tell you the reason for the denial.
  
  
• Receive a Report of Past Disclosures of Your PHI: You have a right to request a list of our disclosures of your PHI in the past six years (except those disclosures made for Treatment, Payment, and Operations) by contacting our Privacy Officer.
  
  
• Request a Restriction on Certain Uses and Disclosures of Your PHI: You have the right to request that we limit the way we use and disclose your PHI, by contacting our Privacy Officer. We do not have to agree to your request, except if you request that we not disclose your PHI to your health insurance plan and that PHI relates to a product or service you paid for out of pocket in full.
  
  
• Specify How Paradigm Contacts You: You have the right to direct us to contact you about your care at an alternative location (e.g., at work or a P.O. Box instead of at home) or by alternative means (e.g., by phone instead of email). To request confidential communications, please contact our Privacy Officer and tell us how you would like to be contacted. We will accommodate all reasonable requests, but if we cannot contact you as you have requested, we may contact you using other contact information we have.
  
  
• Receive Notice of a PHI Breach: You have the right to be notified of a breach that has compromised your PHI, and we will provide this notice as required by law.

Changes To This Notice

We may change this Notice at any time, and if we do, the new notice will apply to your PHI that we already have as well as any PHI received or created in the future. We will post a copy of the new Notice on our website and our Office, with the date that change becomes effective.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with Paradigm’s Privacy Officer or with the U.S. Department of Health and Human Services, Office for Civil Rights. We will not retaliate against you for filing a complaint. Instructions for submitting a complaint to HHS OCR are available from our Privacy Officer.

Contact Information

We take your privacy seriously and welcome your questions and feedback. All correspondence related to this Notice must be submitted in writing to

Privacy Officer — Paradigm Wellness LLC

5366 McArdle Rd, Ste 104, Corpus Christi, TX 78411

admin@paradigmwell.com | +1 (361) 257-1194

Please submit requests and complaints in writing to the Privacy Officer at the address or email above.